WhatsApp coordinator
Keeps the group focused. Shares the briefing, deadlines and short updates.
Delivers: One clear group update when something changes.
WORK TOGETHER
Coordinate once. Keep each submission personal.
Use the roles to avoid duplicated work, then follow the dated action plan.
TEAM ROLES
Assign the work once
Nominate one person for each coordination role in the WhatsApp group. Every household remains responsible for its own submission.
City contact
Sends questions to the planner and keeps the written replies together.
Delivers: A shared record of requests, answers and missing documents.
Evidence coordinator
Collects photos and notes from residents. Sorts them by concern.
Delivers: A simple evidence folder with dates and locations.
Draft reviewers
Check submissions for clear facts, personal detail and a requested outcome.
Delivers: Reviewed drafts that remain individual to each household.
Council liaison
Tracks the application after consultation closes. Watches for meetings and deputations.
Delivers: Timely notice of the next decision point.
Each household
Chooses relevant concerns, adds personal evidence and lodges its own submission.
Delivers: One genuine submission from every participating household.
Keep names in WhatsApp. This public page lists responsibilities without publishing residents' details.
ACTION PLAN
Who does what, and by when
Use roles for now. Add names in the WhatsApp group without publishing personal information here.
9 Sep
City contact
Request an extension to the submission deadline.
Give neighbours more time to review the application and prepare submissions.
10 Sep
WhatsApp coordinator
Share this briefing and confirm the roles below.
Give neighbours one reliable source.
12 Sep
Each household
Choose two or three concerns that affect your home.
Create a personal issue list.
14 Sep
Each household
Take relevant photos and record likely impacts.
Collect useful evidence.
16 Sep
Each household
Write a short individual submission.
Complete a first draft.
18 Sep
Review volunteers
Check drafts for clarity and relevant planning concerns.
Improve each submission without making them identical.
20 Sep
Each household
Lodge the submission and save the confirmation.
Submit before the last-minute rush.
22 Sep, 5:00 pm
WhatsApp coordinator
Check that everyone who planned to submit has done so.
Meet the City's hard deadline.
After closing
Council liaison
Monitor the application and meeting notices.
Prepare neighbours for any public meeting.
Hard deadline: The City must receive submissions by 5:00 pm on Tuesday 22 September 2026.